Medical Records
Potomac Valley Hospital Medical Records..
With over 40 years combined experience, the Medical Records staff of Potomac
Valley Hospital performs data support for hospital functions along with
the following:
Release of Information
West Virginia Cancer Registry
West Virginia Vital Statistics
Data Abstracting
Coding
Transcription
HIPPA Privacy Compliance
Office hours are from 7:00am to 4:30pm Monday through Friday and 6:00am
to 2:30pm on Saturday and Sunday. The office is closed on New Year’s
Day, Memorial Day, July 4th, Labor Day, Thanksgiving and Christmas.
The office can be reached by calling (304) 597-1251 during
normal business hours
HOW TO REQUEST MEDICAL RECORDS
Sign a release of medical records form. This can be obtained
at Admitting or the Medical Records office. You can also request a form
be mailed or faxed to you.
To request records by phone, call (304) 597-1251. Office hours are from
6:00am to 4:30pm Monday through Friday. 6:00am to 2:30pm Saturday and
Sunday.
Medical Records has 30 days to process requests.
At the patient’s request, records may be faxed to a primary care
physician or a consultant. A signed release is necessary for this.
Depending on the intended use, a fee may apply for copies of medical records.
A picture ID is required when requesting medical records.
GENERAL INFORMATION CONCERNING MEDICAL RECORDS
Copies of Emergency Room visits are automatically forwarded to family
physicians for continuity of care.
Copies of medical records will be forwarded to requesting medical facilities
and physicians at their request for continuity of care.
According to West Virginia Code 48-9-601(b)(1), if parents of a minor
patient are divorced or separated, both parents have rights to request
the minor’s medical records absent a court order to the contrary.
Neither parent may veto access requested by the other parent. A release
of information form must still be signed.
Information required by state or federal law will be released to the appropriate
agency.
Potomac Valley Hospital reserves the right to refuse release of information
if the information could endanger a patient or others.